Privacy policy

Your privacy is very important to us and this Privacy Policy sets out how we will process your personal data and what rights you have in respect of your own personal data. We will securely store and process personal data which you have provided to us.

founderlodge.com / Founder Lodge.jobs are trade websites owned by founderlodge.com Limited (referred to as “we”, “our” or “us” in this policy)

The aim of this Privacy Policy is to tell you how we will use any personal data we collect or you provide to us. Please read it carefully before you proceed. We want to be open and transparent with you, and therefore encourage you to contact us if you have any questions about this policy or the ways in which we use your personal data.

This policy applies to our Job Board Applicants, business contacts, clients’ and suppliers’ employees and third parties generally. We take our privacy responsibilities seriously and are committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of applicable privacy legislation, the data controller is founderlodge.com Limited of One, Station Square, Bracknell, Berkshire, England RG12 1QB. Our registered company number is 12000217.

Questions regarding this policy should be directed to our Data Protection Compliance Manager who can be contacted at help@founderlodge.com. The Data Protection Compliance Manager is responsible for ensuring compliance with relevant data protection legislation and with this policy. Any questions about the operation of this policy or any concerns that the policy has not been followed should be referred in the first instance to the Data Protection Compliance Manager.

1. What information do we hold about you?

We may collect, store and use personal data about you (referred to throughout this privacy policy as personal information):

Job Board Applicants

• Personal details such as your name, title, address, telephone number, date of birth, e-mail address and IP address.
• Recruitment information (including personal information such as copies of your right to work documents, your CV or cover letter which is provided to us as part of our external applicant application process).

Business contacts

• Contact details such as your name, title, telephone number and e-mail address.
• Information that you provide or we collect during our interactions with you or your employer, such as how long we have done business with you or how long you have worked at your company.

Clients’ and Suppliers’ Employees

• Your contact details such as your name, title, telephone number and email address.
• Information that you provide or we collect during our interactions with you or your employer, such as how long we have done business with you or how long you have worked at your company.
• Your bank account details where required for invoicing purposes.
• Your bank details where you opt to make an online payment which are not retained or stored by us.

Generally

• Other personal information you provide to us via our website, for example, by using the “Newsletter Signup” page on our website.
• Information gathered when you visit our office.
• Any personal information you provide to us during your interactions with us.
• Information provided to us by third party service providers we work with, for example, analytics providers.

2. How will we use your personal information and what is the legal ground we rely on for doing so?

We will only use your personal information when the law allows us to. When we use your personal information, we must have a legal ground for doing so. The following are (amongst others) the legal grounds by which we can use your personal information:

• Where you have provided us with your consent for us to do so;
• Where we need to perform the contract we have entered into with you or to take steps to enter into a contract with you;
• Where we need to comply with a legal obligation to which we are subject;
• Where it is in pursuit of our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

More specifically, we will use your personal information in the following circumstances:

Job Board Applicants

• To evaluate and process your application for employment with our clients – to perform the contract with you or to take steps to enter into a contract with you, and in pursuit of our legitimate interests to verify your suitability for our clients’ vacancies.

Business contacts

• Your contact details to provide you with information on our products and services. This may include technical information and/or marketing information – in pursuit of our legitimate interests in keeping you informed about our products, services and business updates.
• Your contact details to facilitate business between your company and ours – in pursuit of our legitimate interest of daily business with your company.

Clients’ and Suppliers’ Employees

• Your contact details to provide you with information on our products and services. This may include technical information and/or marketing information – in pursuit of our legitimate interests in keeping you informed about our products, services and business updates.
• Your contact details and payment details to facilitate business between your company and ours – in pursuit of our legitimate interest of daily business with your company.

Generally

• To ensure our premises are kept secure – in pursuit of our legitimate interests (in ensuring our premises are kept secure and to keep evidence of this).
• Health and safety purposes – to comply with a legal obligation.
• To administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes – in pursuit of our legitimate interests (to better understand how people interact with our website and solve any issues it may have).
• To transfer to third party service providers – in pursuit of our legitimate interests (in outsourcing for effectiveness and efficiency).
• To contact you if we wish to use your information for a purpose not set out in this policy – to comply with a legal obligation.

3. What happens if there is a change of purpose?

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

4. Which type of third parties might we share your personal information with?

We require third parties to respect the security of your personal information and to treat it in accordance with the law. For example, where we instruct third party service providers, we carry out due diligence on those providers to ensure they treat your personal information as seriously as we do.

We may share your personal information with the following types of third parties:

• Our clients where you have applied for a role with them and to facilitate the services that we provide to our clients.
• Our clients who are seeking candidates which are relevant to your work experience.
• Technical support providers, for example, assisting with our website including the facilitation of payments.
• Security companies testing, monitoring and maintaining IT security systems.
• Professional advisers such as lawyers, accountants and business analysts.
• Providers which help us collate and organise information effectively and securely.
• Providers which assist us with marketing.
• Third party software hosting companies which provide us with software solutions.
• Providers which host our servers in their data centres.

Where you apply for a job via one of our websites we share your application with the recruiter/employer advertising that job (consent). Where you indicate that you are happy for your CV and contact details to be made available to all other recruiters who have signed up to use our job websites, we share that information with them (consent). If you no longer want to make your CV and contact details available to all recruiters you can contact us at help@founderlodge.com or edit your account settings, but please note that recruiters who have already been given access to your CV prior to you changing your preferences may still contact you.

5. Data retention

How long will we use your personal information for?

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for. We assess the appropriate retention period for different information based on the size, volume, nature and sensitivity of that information, the potential risk of harm to you from unauthorised use or disclosure of that information, the purposes for which we are using that information, applicable legal requirements for holding that information, and whether we can achieve those purpose(s) through other means.

Job Board Applicants

• Where you have applied for a role via our website, we will retain a copy of your CV and the personal information provided to us in your application for a period of 12 months.
• Where we have retained your IP address whilst you browse our website these will be deleted after a period of 12 months.

Business contacts

The period we keep your personal information depends on a number of circumstances. For example where we have collected your personal information during the course of your and our organisations doing business, we will keep your personal information for as long as this business continues, or for as long as we have a commercial interest in holding your personal information, for example, with a view to doing business in the future.

Clients’ and Suppliers’ Employees

• The period we keep your personal information depends on a number of circumstances. For example where we have collected your personal information during the course of your and our organisations doing business, we will keep your personal information for as long as this business continues, or for as long as we have a commercial interest in holding your personal information, for example, with a view to doing business in the future.
• We do not store any bank details provided when making payments via our websites..

Reviewed MW 2021 1^st Apr